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What to Do When a Parent Dies: Financial Checklist for Canadians

Updated

The death of a parent is one of the most emotionally difficult events in a person’s life. But in Canada, there are also time-sensitive legal and financial obligations that need to be handled — some within days, others within weeks or months.

This guide covers what to do and when, whether you are the executor of the estate or simply a beneficiary.

Immediate steps (within the first week)

1. Locate the will

A will names the executor (also called Estate Trustee in Ontario) who is legally responsible for administering the estate. Without finding the will quickly, banks and government agencies cannot be notified of the correct executor.

Where to LookDetails
Home safe, filing cabinet, safety deposit boxMost common locations
The parent’s lawyerMany Canadians store their will with their lawyer
Notarial will (Quebec)A notarial will is deposited with the Quebec Chambre des notaires — search the notarial register
Will registrySome provinces have wills registries — ask your provincial court if one exists

If there is no will (intestacy), the court appoints an administrator and provincial intestacy rules determine how the estate is divided.

2. Notify government agencies

AgencyWhat to ReportWhy
Service Canada (CPP/OAS)Date of deathStops CPP and OAS payments; triggers death benefit application
CRADate of deathStops benefit payments; executor must file final return
ESDC / Employment recordsIf still employedNotify employer for final pay, group benefits termination
Veterans Affairs (if applicable)Date of deathStop any VAC benefits

Overpayments of CPP or OAS after the month of death must be returned. Act quickly to avoid receiving payments that must be repaid.

→ See: CPP Death Benefit Guide Canada

3. Notify financial institutions

InstitutionWhat to Do
Bank(s)Notify of death; request estate account setup; freeze sole accounts
Investment accounts (RRSP/RRIF/TFSA)Notify; successor or beneficiary designations may bypass estate
Pension administratorReport death; apply for survivor’s pension if applicable
Life insuranceFile a claim; beneficiary receives proceeds directly (not through estate)
Canada Savings BondsNotify Bank of Canada or financial institution

TFSA: If a successor holder was named, the TFSA transfers directly to the surviving spouse tax-free with no impact on their own room. If a beneficiary (not successor) was named, the funds transfer but growth after death is taxable. If no designation, the TFSA becomes part of the estate and goes through probate.

RRSP/RRIF: If the spouse or a qualified beneficiary was named, the RRSP/RRIF transfers tax-deferred. If no beneficiary or the estate is named, the full value is included in the deceased’s income and taxed on the final return — which can create a large tax bill.

→ See: What Happens to RRSP When You Die

The final tax return (T1)

The executor is responsible for filing the deceased’s final tax return. This is one of the most important — and most commonly mishandled — estate tasks.

TaskDetails
File the terminal T1 returnDue April 30 of the following year (or 6 months from death for deaths Nov 1–Dec 31)
Report all income to date of deathEmployment, pension, RRSP/RRIF income, investment income up to date of death
Report deemed dispositionsInvestments and real property are deemed sold at FMV on the date of death — capital gains are triggered
Claim the principal residence exemptionIf applicable, the gain on the family home may be sheltered
RRSP/RRIF inclusionIf no eligible spousal/beneficiary rollover, the entire RRSP/RRIF value is income in the final year
T3 estate returnIf the estate earns income after the date of death (e.g., rental income, investment interest), a T3 estate return must also be filed

Request a Clearance Certificate (Form TX19) from CRA before distributing the estate. This confirms CRA has assessed all taxes and the executor is not personally liable for outstanding tax debts if the estate has been distributed.

→ See: Deceased Person Tax Return Canada | Estate T3 Return Canada

CPP Death Benefit and Survivor’s Pension

BenefitWho Receives ItMaximum Amount
CPP Death BenefitEstate or next of kin$2,500 (one-time, taxable)
CPP Survivor’s PensionSurviving spouse / common-law partnerUp to 60% of contributor’s retirement pension
CPP Children’s BenefitDependent children under 18 (or 25 if in school)Monthly amount

Apply at Service Canada: 1-800-277-9914 or online at Canada.ca. Bring the death certificate, the deceased’s SIN, and your own SIN.

Probate: what it is and when you need it

Probate is the court process of validating a will and authorizing the executor to act on behalf of the estate. It is typically required when:

  • The estate holds real property in the deceased’s name alone
  • Financial institutions require it before releasing funds
  • There are disputes about the will’s validity
ProvinceProbate FeesNotes
Ontario1.5% of estate value over $50,000Called Estate Administration Tax
BC1.4% of estate value over $25,000
AlbertaMax $525 (flat fee schedule)Very low compared to other provinces
QuebecNotarial wills do not require probate
Ontario/BCCan often avoid probate for assets with named beneficiaries (RRSP, TFSA, life insurance)

Probate can be avoided for assets that pass by beneficiary designation (registered accounts, life insurance) or joint tenancy (joint real property) — these pass outside the estate without going through probate.

→ See: Probate Fees by Province Canada

Your duties as executor vs as beneficiary

RolePrimary Duties
ExecutorLocate and file the will; notify government and financial institutions; gather and protect estate assets; file final T1 and T3 returns; pay debts and taxes; obtain Clearance Certificate; distribute assets per the will
BeneficiaryWait for the distribution process; review the estate accounting; contest the will within the statutory period if grounds exist

Executors can be held personally liable for distributing the estate before taxes are paid. Always obtain a CRA Clearance Certificate first.